Works in occupied buildings
A site in an occupied building is not run by trade, it is run by dwelling. This guide gathers what actually decides progress: the door that opens, the document that proves, the snag that gets cleared.
On an occupied refurbishment, the contractor is short of neither hands nor materials: it is short of access. A dwelling closed on Tuesday comes back on Friday, and the schedule line slips three days. This guide covers the four moments where access is won or lost, and hands you the free tools that go with them.
Give notice, by name
A poster in the lobby warns nobody. The visit notice carries the tenant's name, the dwelling number, the nature of the works, the dates and a reply slip. It turns an intervention into an appointment, and the slip tells you in advance which doors will stay shut.
Record before touching
The entry condition report describes the surfaces room by room, with photos, and carries the works programme the tenant accepts or refuses line by line. An undecided line prints as "not answered": on a signed document, an empty box is not an answer.
Prove it, the same day
Three documents cover the three outcomes of a visit: the waiver when the work is done, the refusal when the tenant does not want it, the disclaimer when the furniture was not moved. Signed on the spot by the tenant and the site manager, they head off the argument six months later.
Articles in this guide
Related features
FloorScan for your profession
Frequently asked questions
Is legal notice required before entering a tenant's home?
Deadlines and obligations depend on the country, the lease and the nature of the works: setting them is for the client and their counsel. What the contractor does control is the proof of having given notice, to the right person on the right date. That is what the named notice and its reply slip are for.
How do you track progress when everything happens dwelling by dwelling?
With a grid of dwellings as rows, days as columns, one trade per cell. That is the schedule in the site tracking module: it generates the day's visit notices itself, and a validated cell becomes a dated task, with its photo and its signed document.
Are these tools paid?
The visit notice generator is public, with no account: the PDF is built in your browser. The full site tracking module is open for thirty days from account creation, with no card.
What about the photos taken inside the dwellings?
They are attached to the room or the snag they document, and they come out on the PDF handed to the tenant as well as the one handed to the client. A photo removed from a document is only erased once the new version has been saved without it.
Open a site, no card
Thirty days of full access to the site tracking module: dwelling-level schedule, visit notices, condition reports, waivers and snagging.
bc_try